Office Manager & Assistant To Ceo
Responsibilities
- Oversee and take charge of all administrative duties in the office
- Handle orders of office supplies according to budget
- Resolve issues with the facilities, such as needed maintenance or emergency repairs by contacting the appropriate contractor/service provider
- Perform receptionist duties such as welcoming visitors and answering phone calls
- Assist with office layout planning and office setups
- Manage and maintain office IT infrastructure
- Lead the planning and execution of company events, conferences, and team-building activities, including travel bookings
- Collaborate with TR Recruiter to align office policies and practices with the company’s culture and goals, including onboarding and employee experience initiatives
- Manage the cleaning and other staff via outsourced/in-house resources
- Implement and maintain procedures and office administrative systems
- Manage contract and price negotiations with vendors, service providers and the landlord
- Assist in managing Health & Safety requirements as per local norms
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars and creating reports
- Suggest improvements to enhance office environment
- Manage internal and external correspondence on behalf of the senior management as well as mail and courier services for the company
- Attend meetings with or on behalf of the CEO, taking detailed notes, capturing key decisions, and documenting action items.
- Report directly to the Head of Operations and Compliance and the CEO
Requirements
- Min. 2 years experience as office manager or personal assistant
- Excellent level of English and Spanish, Catalan or other languages are beneficial
- Absolute discretion – you may be exposed to confidential information
- Excellent communication skills
- Ability to work autonomously and within in a team, in a fast-paced environment
- Strong organizational and time management skills
- Must be proficient with Microsoft Office and Google products
- Attention to detail
- Budgeting and problem-solving skills
Benefits
- Private health insurance
- Company MacBook
- Brand new office with magnificent views
- Free coffee and snacks